Fieldwork: Participant information
Details of our project's consent and privacy policies.
Fieldwork is a new project that is part of the International Collaboration on Mycorrhizal Ecological Traits, organised by the University of York, University of Edinburgh, Dartmouth College and Ada Lovelace Day.
It is a creative writing project which will explore the perspectives and experiences of ecologists working in the field and use them to inform the development of a comedy drama. Our aims are both to entertain and to increase awareness of ecology as a subject and as a career path.
The first output will be a short film script, but we may also use data collected to inform blog posts, social media posts, a TV pilot script and treatment, a novel, and other creative works.
We are collecting the experiences of ecologists in the field and will use the combined, fictionalised versions of these events as the basis for some scenes. Submitting your experience is not a guarantee that it will be used in any of our outputs, and we reserve the right not to use any part of any particular submission.
We are particularly keen to hear from people who live and work in the UK, and anyone who belongs to an underserved or minority community, such as women, people of colour, people from a low-income background, immigrants, disabled people, LGBT+ people, and/or people who are the first in their immediate family to study or work in STEM.
Participants can take part via an online survey or a Zoom interview.
This project is funded by the National Environmental Research Council, Grant number: NE/S008543/1.
Consent
Taking part in this research study is entirely voluntary; it is up to you to decide whether to take part. By choosing to take part in an interview or completing our survey, you are giving consent for the storage of the data you provide.
For survey responses
If you wish to withdraw your consent to use your data, you may do so at any time up until submitting the survey, without having to give a reason. Contact details will not be associated with survey data so retraction after this stage will not be possible. If you require any additional information, you may email your questions at any time to Suw Charman-Anderson.
For interviews
You will be given a copy of your interview transcript and will be able to give granular consent to individual sections of your narrative. If you wish to withdraw your consent to use your data, you may do so at any time up until submitting the transcript, without having to give a reason. After this, your narrative will be separated from your contact details and retraction will not be possible. If you require any additional information, you may email your questions at any time to Suw Charman-Anderson.
Please do not share experiences that might be seen as libellous or defamatory to another party, or where another party might be easily identified. We will not use any information that we judge to be potentially categorised as such.
You will not be identified with or identifiable from any specific parts of the outputs at any time. You will be given the opportunity to choose to be credited, i.e. to be included in a list of contributors, either under your name or a pseudonym.
You may contact the University of York’s Biology Ethics Committee (biol-ethics@york.ac.uk) if you have concerns about data privacy or processing, or other ethical issues. If you are still dissatisfied, please contact the University’s Acting Data Protection Officer at dataprotection@york.ac.uk.
If you are unhappy with the way in which the University has handled your personal data, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see www.ico.org.uk/concerns.
Privacy Notice
The information you provide will be used by the Fieldwork research team in order to inform creative works about the role of ecologists and fieldwork in broader scientific endeavours.
The University processes personal data for research purposes under Article 6 (1) (e) of the GDPR (General Data Protection Regulation) which allows: Processing necessary for the performance of a task carried out in the public interest.
Special category data is processed under Article 9 (2) (j): Processing is necessary for archiving purposes in the public interest, or scientific and historical research purposes or statistical purposes
Research will only be undertaken where ethical approval has been obtained, where there is a clear public interest and where appropriate safeguards have been put in place to protect data. In line with ethical expectations and in order to comply with common law duty of confidentiality, we will seek your consent to participate where appropriate. This consent will not, however, be our legal basis for processing your data under the GDPR.
Your survey data will be shared with the Fieldwork research team:
Dr Pen Holland, Department of Biology, University of York, pen.holland@york.ac.uk
Professor Thorunn Helgason, Department of Biology, University of Edinburgh, thorunn.helgason@ed.ac.uk
Suw Charman-Anderson, Ada Lovelace Day and Visiting Associate, University of York, suw.charman-anderson@york.ac.uk
Your data will not be shared with any other external bodies, agencies or service providers, and will not be transferred internationally or to any areas outside of the EEA, except within the research group detailed above.
Individuals’ data will not be subject to any automated decision making or any type of automated profiling.
General University of York Privacy Notice
This general privacy notice is for any individual who provides personal data or special category data to the University of York. It should be read in conjunction with project-specific information.
For the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the Information Commissioner’s Office and our entry can be found here. Our registration number is: Z4855807.
How do we keep your data secure?
The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information see, https://www.york.ac.uk/it-services/security/.
How do we transfer your data safely internationally?
In certain circumstances, it is necessary to transfer your Personal Data (including Special Category Data) outside the European Economic Area. In respect of such transfers, the University will comply with our obligations under Data Protection Law and ensure an adequate level of protection for all transferred data.
How long will we keep your data?
The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.
What rights do you have in relation to your data?
Under the General Data Protection Regulation, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent. For all other requests, see https://www.york.ac.uk/records-management/generaldataprotectionregulation/individualsrights/.
Questions or concerns
If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the University’s Data Protection Officer at dataprotection@york.ac.uk.
Right to complain
If you are unhappy with the way in which the University has handled your personal data, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see www.ico.org.uk/concerns.